In short
- An authorised adult at the school or organisation sets the brief and approves the film.
- Decide filming areas, and where parents may film, before the day.
- Plan separate versions: one for school communications and one for families only.
- Check the school's own policy and what parents have agreed to before anything is published.
A school event has a different set of worries from a corporate one. Children are on stage, parents are filming from their seats, and the school has its own rules about who may be shown and where. A good plan answers these before the crew arrives.
Which decision are you facing?
| Your question | Start with |
|---|---|
| What may go on the school’s channels, and what stays with families? | Public and family-only versions |
| How do parents film without blocking the official record? | Coordinating parent filming |
| Where can cameras stand? | Planning filming areas |
| Are the performers very young? | Preschool and kindergarten performances |
More guides cover open days, school fairs and fundraising events, inter-school competitions, student-led events and school camps and trips.
Who decides what
Schools and youth groups usually need several approvals. A typical split looks like this:
- The event lead sets the purpose of the video and the list of must-have moments.
- The head, principal or committee approves publication and anything involving pupils’ images.
- Teachers in charge know the running order, the children’s needs and which pupils should stay out of shot.
- Parents may have given or withheld permission, and the school should know which.
If any of these are unclear, settle them first. Our school event videography service page explains what the school should brief and approve before appointing a videographer.
Match the video to the event
Each school event has a different centre. A concert needs each performance to be seen complete. A sports day follows races and team events. A graduation depends on every name and handshake being captured.
Read about school concert videography, graduation and prizegiving videography and sports day videography to see how coverage is built around each.
Children’s comfort comes first
Good coverage is quiet. The crew stays out of the way, waits for a pause instead of stopping a performance and asks no pupil to repeat anything for the camera. If a child or family prefers to stay out of shot, tell us in advance and we plan around it.
What we confirm for your event
- The person at the school we deal with on the day.
- The areas and pupils that stay off camera.
- Whether there is one version, or a family version and a school version.
- How files are handed over, and who keeps them afterwards.
Send us the event, the date and who in the school will approve the brief. We will suggest coverage and ask the questions that keep children's comfort and your school's rules at the centre.
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