In short
- Sorts every item by full date and time (Malaysia time), including events that finish after midnight.
- Shows gaps and overlaps instead of hiding them.
- Unknown travel time is marked unresolved and never counted as instant.
- Prints as a run sheet with cue contacts, priorities and who films each moment.
This planner turns your programme into a filming run sheet in time order, with cues, priorities and unresolved timings in view. It prints cleanly so the crew and your own team can work from the same sheet.
What is it for?
A programme is written for guests. A filming run sheet is written for the people who must be in the right place with the right camera. The tool helps you add what the programme leaves out: setup, tests, breaks, moves between rooms, and who gives the cue.
The guide to planning camera coverage around the run sheet explains the thinking behind it. If two places overlap, check them with the simultaneous coverage planner, and list your key moments with the must-capture moments checklist.
How do I use it?
- Enter the event date. New rows use it, and you can change the date on any row.
- Add each programme segment with the filming start and end, location and priority. Set Must capture for moments the video cannot do without.
- For must-capture segments, name a cue contact and who films it, such as Camera A.
- Add setup, test and break rows with their own times.
- If the crew has to move to an item, tick that box and enter the travel minutes only if you know them.
How do I read the result?
The run sheet lists items in order by full date and time in Malaysia time. An item that ends after midnight is marked, and shows a +1 beside its end time. Gaps between items are shown with their length. Overlaps are listed as unresolved.
Travel is shown three ways: fits the gap, too short for the gap, or unknown. Unknown stays in the unresolved list until you fill it in. Items with no cue contact, no one assigned to film them, or no location are listed too.
What are the assumptions and limits?
- Sorting uses the date and time you type. Check the date of anything after midnight.
- Travel and preparation times are only what you enter.
- The run sheet is a planning aid. Crew, availability and venue access are confirmed once we know your venue and date.
- Site details such as loading access and power belong in the venue filming questions checklist. Our event videography page explains what we film.
A worked example
This is an illustrative example. A dinner runs 19:30 to 23:30, and an entertainment set follows from 23:45 to 00:30 the next day in another room. You set the set as Must capture and tick that the crew moves, but you do not know the move time.
The run sheet sorts the set after the dinner, shows it ending at 00:30 with +1, and shows a 15 minute gap. Because the move is unknown, it appears as unresolved. If you later learn the move takes 10 minutes, the item shows that the travel fits the gap. If it takes 20, it shows that the gap is too short for the move.
When should I message us?
When you want a second pair of eyes on the run sheet, or several items stay unresolved, send the sheet with the venue and date.
Once your run sheet is drafted, send it to us with the venue and date. We will tell you which cues, gaps and travel times we need confirmed before we plan the filming.
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