In short
- One person cannot film the programme and cut clips at the same time.
- Decide the two or three moments to post, and who approves each one.
- A separate editor, a later posting time or a simpler clip can each solve the clash.
- Same-day clips are available on request and confirmed for each event.
The main rule is simple: a person who is filming is not editing. If you want social clips posted while the event is still running, someone other than the camera operator has to cut them, or the clip has to wait for a quiet moment.
This guide helps you decide who does what. For the whole plan from filming to playback, see how a same-day event edit is planned.
Why the work clashes
Filming and editing both need full attention. A camera operator who stops to cut a clip misses what happens on stage. An editor who also holds a camera cannot trim, check sound and export.
Clips also need a handover first. The footage has to leave the camera, reach the editing laptop and be checked before anything is cut. That step takes time on every event.
Ways to split the work
| Option | How it works | Trade-off |
|---|---|---|
| Separate editor | One person films, another edits on a laptop nearby | Needs an extra crew member and workspace |
| Clip after a quiet gap | The operator cuts during a break in the run sheet | Posting waits for the break. The programme is not filmed during the edit |
| Several cameras, one stays on the stage | One camera keeps recording while another operator hands over a card | Needs a multi-camera set-up |
| Your own team posts phone clips | Your staff post informal updates | Quick, but the look will differ from the main film |
| Clips after the event | We cut and deliver clips after filming ends | Not same-day, but no clash with the programme |
A worked example
This is an illustration, not a real client. Suppose a company dinner has an opening speech, an awards segment and a performance. The organiser wants one clip posted after the awards.
With one operator, the clip can only be cut during the dinner break, and nothing is filmed during that time. With a separate editor, the awards footage is handed over after the segment and the clip is cut while the performance is filmed. The second plan needs more crew but loses no coverage.
Decide before the day
- Pick the moments. Name two or three that you really want posted, not every highlight.
- Name the approver. Someone must say yes before a clip goes live. See who approves a same-day video.
- Set a cutoff. A clip can only include moments filmed before it is cut. The footage cutoff guide explains how to choose it.
- Fix the format. Vertical, square or wide changes the framing. The video format and framing planner helps.
- Plan a fallback. If the programme overruns, decide in advance whether the clip is dropped or posted later.
Keep the programme covered first
A social clip is a bonus. The main film of the event comes first. If a clip would pull the only operator away from a speech or a presentation, it is better to wait. Tell us which moments of the programme you cannot afford to miss, and we plan the clip around them, not the other way round.
Short clips also need less than you may expect. One clear moment, a caption and a logo are often enough for a good post.
What we confirm for your event
- Roles. We name who films and who edits before the day.
- Workspace. We ask the venue where the editor can sit and whether on-site editing is allowed.
- Footage handover. We agree how cards or files reach the editor.
- A late programme. We agree in advance whether the clip is dropped or posted later.
You can also set out the timing with the same-day edit deadline planner. Our social video clips service covers clips in general, and same-day event edits covers the wider service.
If you know which moments you would like posted and roughly when, that is enough for us to suggest a plan. Send the date, venue and run sheet and we start from there.
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