In short
- Works backwards from a dated deadline in Malaysia time, including past midnight.
- Compares your planned footage-ready time with the latest cutoff your numbers allow.
- A step with no duration stays unresolved. It is never counted as zero.
- Lists the latest decisions and fallback outputs to discuss, not promises.
This planner works backwards from a deadline. You enter when the video must be shown or posted, when you plan to have footage ready, and how long each step takes. It then shows the latest time footage can be handed over, and where every step starts and ends.
What is it for?
A same-day edit leaves little room for surprises. The planner shows, before the day, whether your own numbers leave enough room, who must be free at each point, and which decisions cannot wait. It helps you ask better questions.
How do I use it?
- Enter the deadline date and time in Malaysia time. For a screening after midnight, use the date it actually falls on.
- Enter the time you plan to have footage ready. A time on its own is read as the latest such time before the deadline. Add a date only if you mean a different day.
- Enter the minutes for media transfer, edit, review, revisions, export and playback test. Leave a step blank if you do not know it, and type 0 for a step you are skipping.
- Name the editor and the approver if you know them.
How do I read the result?
The headline is the latest footage-ready time. If your planned time is later, the tool shows by how much it misses. The timeline lists each step with its start, its end and who is needed, and labels times that fall on the previous day.
The latest decisions list says when the approver must be available, when changes must stop so the export can start, and when to choose a fallback. Earlier is safer for each of them.
A blank step keeps the cutoff unresolved. The tool then shows the latest time the entered steps alone allow, and says the real cutoff can only be earlier. The fallback list holds subjects to discuss, such as a shorter first output.
What are the assumptions and limits?
- Steps run one after another in a fixed order and never overlap.
- Durations are only what you enter.
- Fitting the numbers does not mean the edit is feasible. The editor, the venue and the playback equipment decide that.
- Nothing is uploaded or saved unless you choose to save the event basics on this device.
A worked example
These figures are made up for illustration and are not typical times. A screening is at 20:00. You enter 30 minutes for transfer, 90 for the edit, 20 for review, 20 for revisions, 15 for export and 15 for the playback test. That is 190 minutes, so the latest footage-ready time is 16:50.
Footage ready at 16:00 leaves 50 minutes to spare. Footage shot until 19:00 misses the cutoff by two hours and ten minutes, so something has to give.
In a second case the screening is at 00:30 and the entered work is 90 minutes, with the other steps set to 0. The tool reports 23:00 on the previous date.
When should I message us?
Message us when you have a date and a screening time, or when the numbers do not fit and you want to talk through what could be simplified. A same-day edit is available on request and confirmed for each event.
Our guide to the footage cutoff for a same-day screening explains the idea behind the cutoff, and playback testing before an event screening covers the last step. For the approval step, read who approves a same-day video. The same-day event edits page describes the service itself.
If your numbers look tight, or you are unsure what a same-day edit needs from the venue, send us the date and the screening time. We will tell you what we would need to confirm before agreeing anything.
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