In short
- A live feed shows the stage on the room's screens as it happens. It is not the same as a livestream to remote viewers.
- The venue's AV system and operator decide how our camera signal reaches the screens, so we confirm this early.
- A recording of the day is a separate output, agreed in your scope.
A live feed shows what our cameras see on the screens inside your venue, as it happens. It helps guests who sit far from the stage, or who cannot see the podium, follow the speakers and performers.
It depends on the venue’s equipment and the people running it, so we confirm it for each event.
When a live feed makes sense
A live feed is worth considering when the room is large, the stage is low or the programme depends on people being seen. Typical cases are:
- A conference or convention where speakers are shown close up.
- An annual dinner or awards night where winners and performers should be visible from every table.
- A launch, ceremony or community gathering with a wide hall and a single stage.
If your guests only need to hear the speaker, good sound may matter more than screens. Our sound planning guide explains how to decide.
Live feed, livestream and recording are different things
People often use these words for one another, so it helps to separate them.
| Output | Where the picture goes | Page to read |
|---|---|---|
| Live feed | To screens inside the venue, in real time | This page |
| Livestream | Over the internet to remote viewers | Event livestreaming |
| Recording | To files you receive after the event | Event videography |
An event can combine two or three. Each is listed separately in the scope so you can see what you are agreeing to. If you have people attending both in the room and online, see hybrid event video.
What has to be settled with the venue
The picture only reaches the screens if our camera signal can connect to the venue’s system. Before the day we ask:
- Inputs: what connections the venue’s switcher or screen controller accepts, and who operates it.
- Cable route: how a cable can run from our camera position to the AV desk without crossing guest walkways.
- Screen layout: how many screens, where they are, and what else must appear on them, such as slides or sponsor loops.
- Camera positions: where the camera can stand without blocking the audience, and whether a second angle is needed. See multi-camera recording for that decision.
- Rules and approvals: whether the venue requires notice or a coordinated plan for cameras and cables.
Our venue filming questions checklist lists the same points in a form you can pass to the venue.
Who does what
Responsibilities are written into the quote so nobody assumes.
- Our crew operates the camera and sends a clean picture to the agreed hand-over point.
- The venue or your AV supplier owns the screens, the switching and the room sound, unless you tell us otherwise.
- You or your programme manager decide what shows on screen at each moment, such as the speaker, the slides or a loop.
If the AV team is not yet appointed, tell us. We can describe what a good hand-over looks like so you can put it into their brief.
How we work on the day
We agree an early arrival time with you and the AV team, so the signal chain is tested before guests enter. A short check of picture, sound and screen delay gives everyone a chance to fix problems while the room is quiet.
During the programme the camera operator follows your run sheet, so the right person is on screen at the right time. If you also want a recording, we film it in the same coverage, and the files are delivered after the event as agreed.
What moves the quote here is how complex the connection to the venue system is and any extra equipment, with recordings listed separately. See how pricing works. The event video brief builder helps you gather the details first.
If you know the venue, the screens and roughly where the stage will be, that is enough to start. Send the date and venue and we will ask the right AV questions and confirm the crew and travel for your event.
Request a videography quote