Build an event video brief you can send

This tool turns what you know about your event into one readable brief for a videographer. It also lists what you have not decided yet, so those points stay visible.

How to use it

1. Choose the type of event, then add the date, state, area and venue. If any of these is not fixed, tick the box beside it.
2. Enter the filming start and end times. An end time earlier than the start is read as past midnight.
3. Add the moments that must be captured, one per row. The hint changes with the event type.
4. Pick who will watch and which videos you would like. If you are unsure, choose “Not sure, please advise”.
5. Open the optional details for languages, budget, ceremonies or sessions, and anything that should stay unfilmed.

The save button keeps the basic event details in this browser so you can reuse them in other planning tools. Nothing is saved until you press it.

How to read the result

Each line shows your answer, or marks it as not confirmed or not answered. The brief always lists them in the same order, so two versions are easy to compare.

The questions list grows with your choices. A livestream adds questions about viewers and internet at the venue. A public audience adds a reminder about permissions. A venue in East Malaysia or on an island adds a travel question.

Notes appear if filming runs past midnight, runs for many hours or finishes before the event.

Assumptions and limits

• The brief is a planning aid and an enquiry. Availability, crew, drone, livestream and same-day edit are confirmed for each event after you send it.
• Budget appears only when you type one.
• Unknown answers stay unknown, and the brief lists them as questions.

A worked example

For example, an organiser plans an annual dinner in Shah Alam with filming from 7pm to 11pm. The date is not confirmed, and the guests include staff and management. They choose a highlight film and a full recording of the speeches.

The brief shows the filming window as four hours, marks the date as not confirmed and lists open questions. These include the date, the venue, which speeches must be kept whole and who needs the videos first. This is an illustration, not a real client.

When to message us

Send the brief when you want a second opinion on coverage hours, or when you are comparing suppliers and want the same questions answered by each. You can also start with the enquiry page if you prefer to talk first. If you are still deciding which videos to ask for, try the deliverable selector, and the guide on creating a filming brief a crew can use explains each part of the brief. You can read more about our event videography service too.