In short
- Counts only the working days and days off that you enter.
- Shows the earliest finish date and, with a fixed date, the latest finish for every stage.
- A stage with no duration is an unresolved milestone, not a promise.
- Flags a timing conflict when the stages are longer than the time available.
This planner lays out the stages between filming and publishing and counts them in working days. You enter the capture date, the stages in order, and how many working days each one takes. If you also have a fixed date, it shows whether the stages fit before it.
What is it for?
Event video often has two clocks: the supplier’s editing time and your own review time. The planner puts both on one calendar so the conflict shows up while there is still room to change the plan. It is also a record of who is responsible for each stage.
How do I use it?
- Enter the capture date and, if there is one, the date the video must be used or published.
- Tick the weekdays when work happens. Monday to Friday is only a starting point.
- List dates to skip, such as public holidays or company closures, written as YYYY-MM-DD.
- Add the stages in order and give each one a number of working days and a responsible party. Leave the days blank if you do not know. Type 0 for a stage with no time of its own.
- Add the languages and stakeholders if they matter.
How do I read the result?
The table shows each stage with its earliest start and end. With a fixed date, a further column shows the latest each stage may finish if the date is to be met. The callout above the table says whether the plan fits, has days to spare, or has a conflict, and by how many working days.
A stage without a duration shows as unresolved, and so does every date after it. The tool never fills that gap for you. The open questions list names each missing duration, each stage with nobody responsible, and prompts such as who decides when approvers disagree.
What are the assumptions and limits?
- The first stage starts on the first working day after capture. Each later stage starts on the working day after the previous one ends.
- Stages do not overlap, so overlapping work will look longer here than it is.
- No supplier capacity, public holiday or turnaround time is assumed.
- The result is arithmetic on your numbers. It is not a delivery promise from anyone.
A worked example
This is an illustrative example, not a typical schedule. The event is filmed on Monday 2 November 2026. You enter an edit of 5 working days, a client review of 2, revisions of 3 and a final export of 1, and keep Monday to Friday.
The stages total 11 working days, so the earliest finish is Tuesday 17 November. If the video must be used on 10 November, the planner flags a timing conflict of 5 working days. That points to a decision: cut a review stage, reduce the scope, or move the date. With a use date of 20 November the same plan has 3 working days to spare.
Where to go next
The guide to agreeing a realistic delivery schedule lists what to settle with a supplier.
For the review stages, consolidating feedback from several stakeholders helps, and the review and revision planner goes into the rounds in detail. The event videography page describes what we film.
If the dates do not fit, or you cannot tell which stage is the problem, send us the event date and the date you need the video. We will say what we would need to confirm about scope before agreeing a schedule.
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