In short
- One consolidated list of feedback per round, with a named person and a date.
- Corrections, editorial changes and new requests are kept apart.
- A new language or version is flagged for a scope discussion, even if it is typed as a fix.
- Flags what to talk about; your agreement decides what is covered.
This planner has two jobs. It builds a calendar of review rounds, and it sorts each requested change so that fixes, taste changes and new requests do not blur together. It works from what you enter, and your agreement stays the reference.
What is it for?
Feedback on an event video tends to arrive late and in pieces. A naming error, a request for a different ending and a request for another language can land in the same message. Treating them alike causes friction later, so the planner separates them early and shows what needs a decision.
How do I use it?
- List each video and, from your quote or agreement, how many review rounds are included. Leave it blank if you are not sure.
- Enter the delivery deadline and the people who give feedback.
- Add each review round with the date feedback is due, the days the editor needs to return the next version, and who consolidates the comments.
- Add each requested change. Say which video and round it belongs to, when you received it, and which type it is: correction, editorial change or new request.
How do I read the result?
The review calendar shows when each next version is back. It flags a round that goes beyond the included rounds, feedback due before the previous version is back, and a version that arrives after the delivery deadline.
The change log gives each request a status:
- Within the plan: it fits a round.
- Late: it arrived after that round’s feedback date.
- Beyond included rounds and scope discussion: raise these with the supplier.
- Anything unclassified stays on the open questions list.
What are the assumptions and limits?
- The type is your choice. The tool also looks for words such as language, subtitle or version and flags a mismatch.
- It does not decide what is included, free or chargeable. Your own agreement does.
- Dates are calendar days from the figures you enter. Editor availability is not assumed.
- It is a planning aid, not advice on contract terms.
A worked example
This is an illustrative example. A highlight film has 2 included rounds. Round 1 feedback is due on 10 November and round 2 on 14 November, each with 2 days for the editor. On 16 November a reviewer adds a request for Mandarin subtitles, typed as a correction for round 2.
The planner marks it as a scope discussion, adds a late flag because it arrived after the round 2 date, and says the wording reads like a new request. A request to respell a speaker’s name in round 1 stays within the plan. The first is a conversation about adding work. The second is a fix.
When should I message us?
Message us when a request looks bigger than a fix, when you are deciding how many rounds a project needs, or before you send a late list. We can talk through what a round covers on your project and what we would need to confirm. The guide to video revisions, corrections and scope changes explains how these are usually discussed.
How to give useful feedback on a video draft helps whoever writes the comments, and the timecoded feedback builder turns them into a table for the editor. The event videography page describes what we film.
If a change request feels bigger than a correction, or you are unsure what your rounds cover, send us the list. We will say what we would need to confirm about the agreed scope before anything is added.
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