In short
- Each video gets exactly one accountable final approver.
- Other reviewers are consulted: they give input but do not decide.
- Two competing approvers trigger a request to agree one owner.
- Names are optional, so you can fill roles first and share names privately.
This planner helps you decide, before filming, who has the final say on each video. It flags missing owners, two people competing to decide, and the same person being needed for two decisions at once.
What is it for?
Videos often stall at sign-off. A client, a speaker, a brand team and a language reviewer each have views, and nobody knows whose word is final. The planner makes that choice visible while there is still time to agree it.
How do I use it?
- Add the event date if you know it.
- List the roles involved and, if you wish, a first name for each.
- Add each video or output that needs a decision, and choose the type of decision.
- Tick one final approver. Tick the others you want to consult.
- Enter the due date and, if you like, the time.
How do I read the result?
The decision table shows the owner, the consulted roles and the due date for each output. Under it, each decision lists any flags in plain words. A warning box appears if a decision has no single owner and is due on the event day. The last section lists roles and names for escalation.
What are the assumptions and limits?
- The planner checks what you enter. It does not record or confirm real approvals.
- Two decisions due at the same time only clash when the same person is needed for both.
- A date with no time is treated as the whole day.
- If a decision stalls, ask the client or commissioner who should decide.
- Nothing is saved or sent. Names stay in this browser tab.
A worked example
This is an illustrative example. A company has a conference on one date and wants a highlight film. The client coordinator and the speaker’s manager are both ticked as final approver, and the due date is the day of the event.
The planner shows competing owners for the highlight film and flags the same-day deadline. It asks you to agree one decision owner before the deadline. If the speaker’s manager becomes a consulted reviewer instead, the flag clears.
Where to go next
The Video review and revision planner helps with feedback rounds once a draft exists. The guide on choosing who approves a wedding or family film and the one on different stakeholders wanting different things explain the thinking. For publication rules, use the Filming and publication responsibilities checklist, and see how we work on the event videography page.
If more than one person will sign off your video, tell us who and by when. We can plan the review steps around your event so decisions are not left to the last day.
WhatsApp us