Recording internal training days for later use

Record the parts of a training day that someone will need to learn from again, and leave out the parts that only work when the room feels private. A one-page list of sessions, each marked as record or not, is the best first step.

What is the recording for?

Start with the purpose. A recording that helps a new hire learn is different from one that proves a session took place. Ask your trainer or learning lead:

• Who will watch it, and when?
• What should they be able to do after watching?
• Should it replace a live session, or support it?

The answers decide which sessions to keep and how long each output should be. The event video purpose and measurement planner can help you write this down.

Which sessions are worth recording?

Sort each session into one of three groups:

Review the list with the trainer and the HR or department lead. If you disagree on one session, mark it as not recorded for now and decide before the day.

How do you protect participants?

People behave differently when they know they are on camera. Tell participants well before the day what will be recorded, who may watch it and for how long.

Ask your own HR or legal team what your company needs from participants, since personal data rules may apply. The Personal Data Protection Act 2010 is listed in the sources below. We can place cameras to keep participants out of frame, and film the trainer and slides only, if you prefer.

Confidential material

Training often shows internal figures, customer examples or system screens. Mark which slides or screens are confidential and tell us how they should be handled. Options include not filming the screen, blurring it in editing, or limiting the file to a small group. Our filming and publication responsibilities checklist lists the points to settle.

Full sessions, a recap, or both?

A full session recording keeps the trainer’s complete explanation. A short recap helps people review the key points quickly. Keeping both works well: the long version for learning, the short one for reminders.

For learning events where the teaching is the main output, our seminar and workshop recording service describes the options. For activities with participants doing exercises, see the guide on recording workshops with participant exercises.

For example, a full-day training might have four sessions to record, one internal-only session and two role plays left unrecorded. With a list like this, the videographer knows when to roll and when to stop.

Who can watch the files, and for how long?

Decide where the recordings live, who can open them and when they are removed. Our private and public video version planner helps you separate internal copies from anything shared widely. Plan the handover with our guide on keeping and reusing event recordings.

What we confirm for your event

• Whether only the trainer and the screen are filmed.
• How files are delivered, and how access is restricted.
• That each session arrives as a separate, clearly named file.
• Whether a confidentiality agreement is needed, and its terms.

Write your session list in the event video brief builder before you send it to us, and see our corporate event videography page.