In short
- Sort every change into one of three groups: correction, revision or scope change.
- Whether a change is charged depends on your actual agreement, not on a general rule.
- Send one consolidated list of changes, so you use fewer review rounds.
- Check what your quote says about review rounds before the first draft arrives.
Sort each change you want into one of three groups: a correction, a revision or a scope change. Whether any of them costs extra depends on your agreement, so read your quote before you send notes.
Which changes are corrections, revisions or scope changes?
Event video suppliers use different terms. The table below sorts changes into groups. It is a classification, not a price list.
| Type | What it means | Examples | Possible charging treatment |
|---|---|---|---|
| Correction | The video does not match what was agreed or what is factually right | A name, title or logo that differs from the list you gave and was approved; a clip in the wrong order against the agreed outline | Often handled as part of the job, but it depends on the agreement and the cause |
| Editorial revision | A change of preference within the agreed brief | Trimming a scene, swapping a shot, changing the pacing | Usually counted in the agreed review rounds |
| Scope change | A change to what was agreed | A new version, a longer cut, another language, new footage, a different use | Often treated as new work and quoted separately |
| Mistake in supplied information | The video follows information you gave that was wrong | A misspelt name in your own list | Depends on the agreement |
Charging treatment is always subject to the actual agreement between you and your supplier.
What to look for in your quote
Look for these before the first draft arrives:
- how many review rounds are included, and what counts as a round
- who can send feedback and who approves
- how long a round stays open
- what happens to changes made after final approval
- how extra versions, languages or lengths are handled
If the quote does not say, ask. Our booking scope checklist and quote comparison worksheet help you check these points across suppliers. For wider cost questions, see the hub on understanding and controlling video costs.
How to keep changes in the right group
- Compare the draft with the agreement. Look at the agreed outline, outputs and length. If the draft does not match, that is likely a correction.
- Check facts against your own list. Our guide on checking names, titles and logos shows how to do this before the final export.
- Put preferences in the review round. Send them as one list with timecodes, using the guide on giving useful feedback on a draft.
- Flag new ideas as new scope. Ask for the effect on cost and dates before the work starts.
- Keep a log. The video review and revision planner keeps a change log and review dates in one place.
An illustrative example
Imagine a draft where a speaker’s title is wrong, and the client also wants a shorter ending and a version for social media. This is an example only.
The wrong title is checked against the list the client approved, so it is a correction if the list was right. The shorter ending is an editorial revision. The social version is a new output, so it is a scope change to be agreed first. Three requests, three different groups.
Responsibilities and limits
You are responsible for giving accurate names, one clear set of notes and timely approval. The supplier is responsible for delivering what was agreed. If several people give conflicting comments, consolidate the feedback first. After final approval, further changes may be treated as new work.
Before you accept the video, run through the final video acceptance checklist so that corrections are raised while the project is still open.
If you have footage to edit, you can discuss editing your event footage with us. We will set out review steps and what counts as a new request in the written quote.
If you want to know how review rounds and changes would be handled before you commit, tell us about your event and the videos you need. We will set out the review steps in your written quote.
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