In short
- Name one person who gives instructions to the crew on the day.
- Say whose brand the work sits under, and who approves the final film.
- Each role asks different questions. Start with the page for yours.
- If the planner or crew changes late, hand over the brief in writing.
When one person books, another approves and a third runs the room, the video brief can drift. This page helps you find your role and the few agreements every team needs.
Which page fits your role?
| If you are | Start with |
|---|---|
| An event planner | Event videography for event planners |
| In a PR or creative agency | For PR and creative agencies |
| In marketing or communications | For marketing and communications teams |
| In procurement | For procurement teams |
| In HR or administration | For HR and administrative teams |
| A small-business owner | For small-business owners |
Other roles have their own pages in the same section: audio-visual (AV) and production teams, association conference organisers and hotel, resort and venue event teams.
Three agreements every role needs
- One contact on the day. The guide on who gives instructions on an agency-led event shows how to settle conflicting requests in the brief.
- A named approver. The person who signs off the film should be known before filming.
- A written brief. It lets a new person continue the job.
When people or crews change
Planners change jobs and crews drop out. Read handing over videography when the event planner changes and briefing replacement coverage close to the event. If our crew works under your name, see working with a videographer under an agency brand.
Working across places and people
Cross-border or multi-office events add time zones, languages and several approvers. List every person and place early, so none of them is a surprise on the day. The video decisions and approvals planner helps.
For the service itself, see event videography.
If you coordinate for a client or a team, tell us who gives instructions and who approves the final film. That one detail makes the quote clearer and the day smoother.
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