In short
- Decide first who owns the recording and who may approve each clip.
- Keep the full record separate from short clips, because they go through different checks.
- Ask your own legal and investor relations team what may be released and when.
- Agree how files are stored and shared before the day, not after.
Treat an investor briefing as two jobs: keep a clean record of what was said, and release only what your approvers have cleared. Plan both before the day, and the filming itself becomes simple.
What may be shared, and when, is for your own team to decide. Our part is to film in a way that makes those decisions easy.
Who decides what happens to the recording?
Name the approvers before anyone books a crew. In most companies this is a small group: the investor relations or communications lead, the company secretary or legal team, and the executive who presents.
Write down three things for each person: what they approve, in what order, and how long they need. The video decisions and approvals planner gives you a table for this.
Which parts of the event do you want filmed?
A results event often has more than one session. Decide each part on its own:
- The presentation: speaker, slides and any charts, shown clearly enough to read later.
- The Q&A: you may want it recorded for your files but not released, or not filmed at all.
- Before and after: arrivals, hallway talk and networking are usually left out.
If a session is closed to media or to selected guests, say so. We place cameras where they follow your rule, and avoid shots of people who have not agreed to be filmed.
Full record and short clips are different outputs
A full recording is a complete, uncut record of the session. Short clips are edited cuts for a website, social post or internal note. They need separate approval, because a clip can change how a sentence is heard.
| Output | What it is | Approval question |
|---|---|---|
| Full recording | The whole session, no cuts | Who may keep it, and who may watch it? |
| Short clip | A cut of one point or statement | Does the clip still carry the full meaning? |
| Event highlight | A short story of the briefing | Which parts, if any, are fit for public use? |
Our full ceremony and speech recording service covers the uncut record. Clips follow the same rule as event social video clips: agree the list of clips before editing, not after.
What should the brief say about timing?
Say when each output is needed and who reviews it. If a clip must go out soon after the briefing, the review path must be fast and agreed in advance. If the answer is not yet known, write it as an open question in your brief.
A short list of the clips wanted, with one named approver for each, keeps editing from waiting on a long email thread. Also note where each clip will be used, so reviewers know what they are approving.
Same-day delivery is available on request, confirmed for each event. Our same-day edit planner helps you work backwards from a deadline.
For example, a communications team might ask for the full recording of the presentation for internal records and one clip of the chairman’s statement for the website, released only after two reviewers agree. A plan this simple is enough to avoid confusion on the day.
What we confirm for your event
- How files are stored and shared, and who can open them.
- How your reviewers give feedback, for example by timecode instead of long email threads.
- What happens to footage you decide not to use.
- Whether a confidentiality agreement is needed, and its terms.
The rights and responsibility checklist lists points to settle before the day.
For shareholder meetings, see annual general meeting (AGM) and shareholder event recording. To prepare before you write to us, build your event video brief. For a legal question about disclosure, ask a qualified adviser.
If you can tell us the date, the venue and who must approve the recording, we can suggest a filming plan that fits your review steps. Send those details and we will check what is possible for your date.
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