Filming an event across a city and nearby districts

Check the real route between each venue, at the time you will travel, then see whether your programme overlaps. A region label tells you where the event is, not how a crew gets from one stop to the next.

A city name is not one venue

Names group places that can be far apart. Penang has the island and the Seberang Perai mainland (Penang state portal). Cyberjaya falls under the Sepang Municipal Council in Selangor (MP Sepang), so “near the city” may mean a different local area than guests expect.

So write down each venue’s exact address and town, not only the city. That is the first thing we ask for.

How to check the travel

For each move between venues, find out:

1. The real route, from one entrance to the next.
2. The time of day you will travel, because traffic changes.
3. Where the crew parks and unloads at the next place.
4. How long setup takes before the first moment must be filmed.

Use a map app set to the actual hour of travel, not distance alone. Then add setup time. The venue filming questions checklist lists what to ask each venue.

Spot the overlaps

Overlap is when two things you want filmed happen in the same window. Put your programme in a table:

This is an illustrative example. If Crew 1 is still on the road when the awards start, someone misses a moment. The simultaneous coverage planner and the run-sheet filming planner help you mark these clashes.

Your options when there is an overlap

• Move the schedule so one crew can cover both. Group sessions by venue or add a gap.
• Add a second crew for the clashing session.
• Choose what to drop: decide which moments are essential and which are optional.
• Record one session in full with a fixed camera, if the other is the priority. We confirm whether this works for your date.

Extra crew, hours and travel go into the quote. The coverage and overtime calculator shows how extra hours affect the plan.

Know where the crew starts

Where the crew sets out from affects the first leg. Once we know the venues and date, we confirm the crew and travel before you decide. See local crew or travelling crew.

If your event spans several states rather than one city area, read multi-state roadshow planning.

What to send us

Send each venue with its address and town, the programme with times, the videos you want, and any parts that cannot be missed. The event video brief organises it, and the travel cost worksheet tracks travel items. We then check the route and tell you whether one crew fits. Our event videography service page covers what we film, and the guide on booking across Malaysia explains how availability is confirmed.

Before you print the programme

Share your venue list and timings with us before the programme is finalised. A small change, such as moving a session by a short time or grouping sessions by venue, is easy early and hard once guests have been told.