In short
- Keeps speech-language captions, translated subtitles and transcripts as three different things.
- Every output has its own named reviewer role, so a translation is never signed off by default.
- An automatic transcript is labelled a draft, not approved captions.
- Surfaces proper-name lists, non-speech sounds, code-switching and delivery format as open items.
This planner turns your language needs into a clear list of outputs and an acceptance checklist. Use it before you speak to anyone, and take the result to any editor or supplier.
What is it for?
“Add subtitles” can mean three different jobs. Captions in the spoken language, translated subtitles in another language, and a text transcript each need their own work and their own check. The tool keeps them apart, so nothing is signed off by accident.
For the ideas behind it, read our guide to captions, translated subtitles and transcripts. To see what we offer, visit event video captions and subtitles.
How do I use it?
- Choose the languages spoken, and say whether speakers switch between them.
- Choose who will watch, and which languages they read.
- Choose the outputs: speech-language captions, translated subtitles, and a transcript if you need one.
- Answer the questions about names, non-speech sounds and delivery.
- Pick a reviewer role for each output that appears.
How do I read the result?
The matrix has one row for each output, with its language, its reviewer and a status. A translation shows which language it is made from. A transcript made by software shows as a draft.
The checklist below it marks each item as done, open, to confirm or not needed. Open items are the ones to settle before an editor starts. Viewers whose language no output covers are listed separately.
What are the assumptions and limits?
- The tool lists what to agree. Translation, review and approval stay with your reviewers.
- Check each platform’s current help page for file requirements and note the date.
- Quotes follow the scope. Who can do the language work, and how long it takes, is confirmed for each event.
- Choices about burned-in or separate caption files and Malay-English code-switching are explained in their own guides.
A worked example
This is an illustrative example. A seminar is spoken in English, with a few Malay phrases. The organiser wants English captions for viewers watching without sound, and Chinese subtitles for a partner audience.
Choosing English captions plus a Chinese translation creates two outputs, and each asks for its own reviewer. The Chinese subtitles are made from the checked English text, and the tool asks whether to use simplified or traditional Chinese characters. If the organiser also ticks a transcript made by software, it appears as a third row labelled a draft. The guide on checking automatically generated captions helps with that step.
When should I message us?
When you are unsure which reviewers you need, when several languages are mixed, or when the video is for a mixed Malay, English and Chinese audience. Send us the result with the event date, and we say what is possible for your event.
Send us your language plan with the event date and the languages spoken. We tell you which reviewers, names and file formats need confirming.
WhatsApp us