In short
- Totals only mean something once both quotes describe the same job.
- Line up hours, crew, finished videos, editing, delivery and extras side by side.
- Mark each item as included, excluded or unclear, then ask for a price on every gap.
- A lower total can hide shorter hours, missing extras or a single review round.
Two totals can only be compared after both quotes describe the same job. Put the coverage, crew and finished videos side by side first, price the differences, and only then look at the totals.
What should match before you compare totals?
| Item | Why it changes the total | What to write down |
|---|---|---|
| Coverage hours | Start and end times, and whether setup and travel are inside | Start and end time for each session |
| Crew | Number of camera operators, and whether audio is handled separately | People on site |
| Finished videos | Highlight length, full recordings, social clips | Each video with its length |
| Editing | Review rounds, music, captions | Rounds included, extras listed |
| Delivery | Format, how files arrive, how long they are kept | Link, drive or disk, and keeping period |
| Raw footage | Included or not | Yes or no |
| Extras | Travel, accommodation, overtime, tax | Each charge on its own line |
The filming, crew and editing hours guide explains why “four hours” can mean different things.
How do you compare step by step?
- Write your own brief from your run sheet. The brief builder helps.
- Ask each supplier to quote against that brief, or copy each existing quote into the videography quote comparison worksheet.
- Mark every item as included, excluded or unclear.
- Ask each supplier to price every gap.
- Compare the adjusted totals, and keep a list of what is still unanswered.
An example of two quotes that look far apart
This is an illustrative example, with figures made up for this page. Quote A is RM3,000 for one camera operator for four hours and a three-minute highlight. Quote B is RM4,200 for two operators for six hours, a highlight and the full speeches.
B costs more, but it covers two more hours, a second operator and an extra film. The fair next step is to ask A to price a second operator, two more hours and the full speeches, and to ask B for a one-operator, four-hour option. Then you compare like with like.
What can a lower total hide?
- Shorter coverage, or setup and travel time left out.
- Raw footage excluded.
- A single review round.
- Travel, accommodation or overtime billed later.
- Tax and invoice inclusions not stated.
- Music that is not cleared for the places you plan to post.
- Files kept for only a short time.
What does price alone not show?
Style, sound quality and how a whole ceremony or speech is covered do not appear in a total. Ask each supplier for a complete film, not only a trailer, and listen to the audio. The portfolio scorecard gives you a way to score what you see.
If one quote bundles photos and video, read the combined package guide before comparing it with a video-only quote.
What to ask each supplier
- Which hours are filming hours, and which are setup, travel or editing?
- How many people will be on site, and who is the lead?
- Which finished videos are included, and how long is each?
- How many review rounds are included, and what counts as a new request?
- How and when are files delivered, and how long are they kept?
- What is not included?
- Which items could change the price after I accept, such as overtime or travel?
Quotes from us
We quote per event from the scope you give us. Our event videography page shows what we film, and the supplier question builder covers the rest.
If you have a quote from another supplier, send us the details along with your date and venue. We will set out our hours, crew and films line by line so the two are easy to compare.
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