In short
- Cost follows scope, not the event label. A wedding and a seminar can each be small or large.
- The main factors are hours, crew, area, finished videos, speed, live outputs and extras.
- Each event is quoted from its own scope, because one average number would describe nobody's event.
- A short brief with your date, area, hours and videos is enough to get a quote.
Cost follows scope, not the type of event. The main things that move a quote are the hours, the crew, the area, the finished videos, the speed and any extras. Each event is quoted from its own scope, because one average number would describe nobody’s event.
Which scope factors change the cost?
| Factor | What it changes | Read more |
|---|---|---|
| Hours on site | Longer coverage means more crew time. Setup, rehearsal and overruns count too | Hours explained |
| Crew size | More camera operators cover more places at once | Multi-camera recording |
| Area and travel | Distance, outstation stays and island or East Malaysia jobs add logistics | Travel and accommodation |
| Finished videos | Each extra film means more editing, beyond a second export | Extra videos and editing |
| Speed | A short deadline needs extra staff and workflow | Same-day edits |
| Live and online outputs | Livestream, hybrid and venue screens need extra equipment and operators | Live outputs budget |
| Captions and languages | Each language and accuracy check adds work | Captions and translation |
| Music and usage | Licences depend on where the video will be shown | Music permissions |
| Storage and delivery | Raw footage, drives and long-term access | Storage and transfer |
Livestream, same-day edits and drone footage can be added, and we check each against your date and venue.
An example: two events of the same size
Take an illustrative example. A 150-guest family birthday in one hall needs one camera operator for three hours and a short highlight. A 150-guest conference over two rooms needs two operators, a full recording of each talk and a next-morning clip.
The guest count is the same. The scope is not, so the quotes will be far apart. This is why a “typical price for an event” tells you very little.
What does not decide the price on its own?
- The label on the event. “Wedding” or “corporate” says little about the hours or crew.
- The guest count. It matters only when it changes rooms, positions or hours.
- A single hourly figure. Filming hours, crew hours and editing hours are different quantities, so ask for each to be stated separately.
Which decision should you make first?
Start with the finished videos you need, because they set the editing work and often the filming plan. Then fix the date, area and hours. Last, decide on extras such as live outputs, captions or drone footage, which depend on the earlier choices.
This order stops you trimming hours before you know which films the footage must support. It also gives every quote the same starting point, so they are easier to compare.
How do you get a quote you can trust?
- Write down the date, area, start and end times, and the videos you want.
- Mark what is fixed and what is still unsure.
- Ask for a quote that lists hours, crew, finished videos, review rounds, delivery and extras on separate lines.
- Ask which items could still change the price, for example hours if the programme runs late, and how a change would be agreed.
- Use the event video budget worksheet to see which items are priced and which are still open.
If you hold more than one quote, our guide to comparing two quotations fairly shows how to line them up.
Ask us about your date
Our event videography page shows what we film. Message us and we explain which of the factors above apply to your date and area.
You do not need every detail to start. A date, an area, the rough hours and the videos you have in mind are enough for us to explain which factors apply to your event.
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