In short
- We film the speeches, awards, performances and tables that make your dinner yours.
- Choose a highlight film for staff, full recordings of key items, or both.
- Priorities, VIPs and sensitive moments are agreed with the organising team beforehand.
- Same-day screening and extra cameras are available on request, confirmed for each event.
An annual dinner is part celebration, part ceremony and part company record. We film the speeches, the awards, the performances and the tables, then deliver the films that suit your staff and your organisation.
What we film and for whom
We work with HR teams, corporate communications, admin offices and committees who organise the yearly dinner or gala. A typical evening has arrivals, a welcome, leadership speeches, a meal, awards, performances, games or lucky draws, and group photos. Each of these has a different value to your people.
We ask what the dinner is for: thanking staff, marking a milestone, recognising long service, or presenting the company’s direction. That answer shapes what we film most carefully. If your dinner is also an awards night, our awards ceremony videography page explains how award sequences are covered in more detail.
The films you can choose
| Film | What it is | Best for |
|---|---|---|
| Highlight film | A short edited story of the evening | Sharing with staff, intranet, next year’s invitation |
| Full speeches | Each speech kept complete and uncut | Leadership records, staff who could not attend |
| Award and performance segments | Each presentation or act as its own clip | Winners, departments and performers |
| Short clips | Vertical or square cuts for social media | Employer branding and quick sharing |
| Same-day edit | A short film screened during the dinner (on request) | Showing guests the early part of the evening before it ends |
A highlight film chooses moments, so tell us early which departments or long-service recipients must appear. Our highlight versus full recording guide helps you decide.
What we agree before the day
Dinners run on a tight programme, and the crew needs to know where the important moments fall. We agree with the organising team:
- The run sheet: timings, emcee cues, speakers, awards and performances.
- The people who must appear: the chairman, guests of honour, award recipients and long-service staff, described by role.
- Staff participation: how table shots and candid moments are handled, and whether anyone prefers not to appear.
- Audio: how speeches and the emcee will be recorded, ideally taking a feed from the venue’s sound system.
- Use of the film: internal only, or also public, and who approves it.
The must-capture moments checklist gives your committee a one-page way to settle these. Our run-sheet filming planner is useful if the programme is long.
How we work on the day
Before guests arrive, we check the stage, lighting and audio feed with the venue’s team, and agree where the cameras stand so guests and service staff keep a clear path. We also confirm the venue’s rules for filming. For example, convention venues such as the KL Convention Centre ask for advance notification of commercial filming and for camera positions to be coordinated.
During the evening we film what happens as it happens. Where the programme has two things happening at once, such as an award on stage and a performance backstage, an extra camera operator can be added.
Dinners often run late. We stay in touch with the emcee coordinator, so when the programme shifts we know which item is next and keep a camera ready for it. If staff are performing, tell us so a camera is ready for their turn.
For a dinner, coverage hours and the number of cameras move the quote most; see how pricing works, and compare quotes with our videography quote comparison worksheet. If the dinner is part of a wider programme, corporate event videography describes how that is scoped.
If you know the venue, the date and roughly how the evening runs, we can suggest coverage hours and the films that fit. Send them over and we will check availability for your date.
Request a videography quoteSources
- KL Convention Centre event guidelines, checked 2026-10-06
Checked on the date shown. Rules and venue requirements change, so confirm them for your own event.