In short
- A quote that lists only inclusions leaves the gaps to guesswork.
- Exclusions fall into four groups: moments, outputs, services and responsibilities.
- Write each exclusion in plain words, with a note on whether it can be added.
- Agree the list in writing before booking, and check it against the final delivery.
Ask your videographer to list what the package leaves out, and write that list down next to what it includes. Most disagreements about event video come from something that was never mentioned, not from something that was refused.
An exclusion is not a failure of the package. It is a boundary, stated early, so nobody is surprised on the day or at delivery.
What kinds of exclusions are there?
It helps to sort exclusions into four groups. Each group has different questions.
| Group | What it covers | Example question |
|---|---|---|
| Moments | Parts of the event that will not be filmed | Is the setup, the buffet or the after-party outside the hours? |
| Outputs | Videos that are not part of the package | Is a full recording included, or only a highlight film? |
| Services | Extras that are not part of the base scope | Are captions, drone footage or a livestream separate? |
| Responsibilities | Things the organiser or venue must supply | Who arranges the sound feed, the access pass and the music rights? |
Keeping to these four groups makes it easy to check a quote line by line.
How do you write an exclusion clearly?
Use plain words and add a status. A good line says what is excluded, why, and whether it can be added.
For example, an illustrative list for a company annual dinner might read:
- Moment: arrival of guests before the agreed start time is not filmed. Can be added by extending hours, confirmed for the date.
- Output: the full programme is not delivered as a complete recording. Highlight film only. Can be added as a separate output.
- Service: captions are not included. Can be added as a separate service.
- Responsibility: the venue provides the audio feed and its own sound system.
This is an example to show the style, not a standard list. Your own event will have different lines.
Which exclusions matter most?
Some exclusions have bigger consequences than others. Check these first:
- Time limits: what is filmed before and after the agreed hours. Our guide on half-day and full-day packages explains why a package name alone does not set the start and finish.
- Angles and cameras: whether you are getting one view or several. The multi-camera guide separates extra angles from live switching and separate files.
- Full recordings: many people assume a highlight film includes the speeches. It does not. See choosing the finished videos.
- Editing rounds: how many times you can ask for changes, and what counts as a change.
- Rights and permissions: music, people’s faces and publication. The responsibilities checklist shows who normally decides.
Who is responsible for what?
Some items are not exclusions by the videographer. They are jobs that belong to someone else, and they should be named. Common ones are venue access, permission to film in certain areas, the programme and run sheet, and the people who must approve the final cut.
Name a person for each. A line such as “the venue contact confirms where cables may run” is clearer than a general statement that the venue will help.
How do you check the agreement at delivery?
When the files arrive, hold the written list next to them. Check that each agreed output is there, in the agreed format, and that nothing outside the scope has been assumed. The final video acceptance checklist gives you a structure for this.
If something is missing and was in scope, say so with a time or a moment. If it was an exclusion, the list shows that, and you can discuss whether it can be added next time.
What we confirm for your event
- What is outside the quote: the moments, outputs and services that are not in it.
- What can be added: each exclusion marked as an add-on or not, and the change confirmed in writing.
- What we need from you and the venue: access, the audio feed and approvals, each with a named person.
- A programme that runs late: how we handle it, agreed before the day.
If you are comparing suppliers, the supplier question builder puts the same points into a list you can send to each of them.
Where we can help
We quote each event from its scope, so we write the inclusions and exclusions with you. Use the booking scope checklist as a starting point, then see how this fits into our wider event videography service.
If you already have a draft list of what you expect, send it with the date and venue. We will mark what is covered, what is not and what could be added, so the quote matches your picture of the day.
WhatsApp us